FAUQUIER YOUTH LACROSSE LEAGUE
BYLAWS
ARTICLE I: NAME
The name of this organization is Fauquier Youth Lacrosse League, located in Warrenton, Virginia. It shall also be known as FYLL.
ARTICLE II: ARTICLES OF ORGANIZATION
Section 1. Fauquier Youth Lacrosse League exists as an independent non-profit organization of its members. Its Articles of Organization comprise these Bylaws, as from time to time amended. The Fauquier Youth Lacrosse League is established exclusively to foster and support the sport of lacrosse as played by both boys and girls in Fauquier County, Virginia. Fauquier Youth Lacrosse operates in support of the Northern Virginia Youth Lacrosse League (NVYLL) and within the meaning of section 501 (c)(3) of the Internal Revenue Code, or the corresponding section of any future Federal tax code.
ARTICLE III: PURPOSES AND STATEMENT OF GOALS
Section 1. The purpose of the Fauquier Youth Lacrosse League is to provide the youth residing within the geographical boundaries of Fauquier County an opportunity to learn and enjoy the sport of lacrosse, without regard to religion, race, color, creed, origin or ability, in an atmosphere of exemplary sportsmanship and integrity.
Section 2. Mission Statement: To provide the youth of Fauquier County with the opportunity to experience one of the country’s fastest growing sports – lacrosse – and to assist in their development through skill building and competition while serving as positive role models on and off the field of play.
Section 3. Fauquier Youth Lacrosse League shall operate as a non-profit corporation within the meaning of Section 501(c)(3) of the Internal Revenue Code or corresponding Federal tax code.
Section 4. It is the goal of Fauquier Youth Lacrosse League to have, as a minimum, all head coaches be certified by attending coaching clinics to qualify them in the rules of the game, NVYLL rules, coaching fundamental techniques, player safety, care of injuries, and leadership of children and young people.
ARTICLE IV: AFFILIATION
Section 1. Fauquier Youth Lacrosse League is a participating league within the Northern Virginia Youth Lacrosse League. FYLL shall make no policy or rule that conflicts with the bylaws or rules of the Northern Virginia Youth Lacrosse League unless approved by the Board of Directors and Executive Committee of the Fauquier Youth Lacrosse League.
ARTICLE V: MEMBERS
Section 1. Any parent or legal guardian of a child that is registered to play in the Fauquier Youth Lacrosse League demonstrates eligibility as required by the rules and regulations set forth by NVYLL and designated by the age requirements of US Lacrosse shall be a member of FYLL during the season the child is registered and shall continue to be a member until the first game of the following season. In addition, any FYLL volunteer coach who is at least eighteen years old, or Board member, shall be a member of FYLL.
Section 2. Membership in FYLL shall be made available without regard to religion, race, color, creed, or national origin.
Section 3. The fiscal year of Fauquier Youth Lacrosse League shall begin on September 1 and end on August 31.
ARTICLES VI: BASIC POLICIES
The following are basic policies of FYLL:
a. The FYLL league shall be noncommercial, nonsectarian, and nonpartisan.
b. The name of or the names of any members shall not be used to endorse or promote a commercial or political concern in connection with any partisan interests or any purposes not appropriately related to promotion of the purpose of the league.
c. FYLL shall work with NVYLL to provide a quality lacrosse experience for all youth; and seeks to participate in the decision-making process establishing rules and policies by recognizing that the responsibility to make decisions has been delegated by FYLL to the Executive Committee and Board.
d. No part of the net earnings of Fauquier Youth Lacrosse League shall inure to the benefit of or be distributable to its members, directors, trustees, officers or other private persons except that the league shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distribution in furtherance of the purposes set forth in Article III hereof.
e. Notwithstanding any other provision of these articles, Fauquier Youth Lacrosse League shall not carry on any activities not permitted to be carried on (i) by an organization exempt from Federal income tax under Section 501 (c)(3) of the Internal Revenue Code, or (ii) by an organization, contributions to which are deductible, under Section 170 (c)(2) of the Internal Revenue Code.
ARTICLE VII: OFFICERS AND THEIR ELECTION
Section 1. The Officers of FYLL shall be: Chairman, Commissioner of Boys, Commissioner of Girls, Secretary, and Treasurer. The officers of FYLL shall be recognized as the Executive Committee.
Section 2. The general membership of FYLL shall elect officers annually for the following term at the June meeting. The majority of votes cast shall constitute election. Each officer shall serve a two (2) year term and may serve as many consecutive terms as elected. Any office vacated by resignation or otherwise may be filled by interim appointment by the Executive Committee.
Section 3. General members may express interest in being nominated for a Board position by completing the nomination form that can be found on the FYLL website. Nomination forms will be due prior to May 1 for the upcoming term that will coincide with FYLL’s fiscal year.
Section 4. Members submitting the nomination form by May 1 will be given the opportunity to express their interest and qualifications at the June General Membership Meeting. Election to the Board will be by a majority vote of those members present. Investiture of officers shall occur at the September meeting.
ARTICLE VIII: DUTIES OF OFFICERS
Section 1. The Chairman of Fauquier Youth Lacrosse League shall be the chief executive officer of the corporation. The Chairman shall have the authority to act for the Executive Committee and shall direct all activities of FYLL including coordinating and presiding over FYLL meeting and business; approving expenditures of FYLL funds as designated in Article XII, Section 3; representing FYLL to NVYLL; appointing members to call committees except as indicated herein; participating as an ex-officio member of all directorships or committees as necessary; casting a deciding a vote in the event a vote within FYLL ends in a tie; and performing such other duties as may be incidental to the operation of the FYLL.
Section 2. The Commissioner of Boys and Girls programs shall preside over the FYLL meetings, in order of seniority, as designated in the absence of the Chairman. The Commissioner of Boys and Girls shall be responsible to organize, operate, and maintain rosters for the boys and girls programs. The Commissioner of Boys and Girls programs are two (2) separate positions elected by the general membership to coordinate the administration of the boys and girls programs.
Section 3. The Treasurer shall have custody of all FYLL funds, maintaining a full and accurate financial account of receipts and expenditures by the league, and making disbursements as authorized by the majority of the Executive Committee, in accordance with the approved budget; and present a financial statement at every meeting or as requested by the Executive Board.
Section 4. The Secretary shall record the minutes of all FYLL meetings; maintain a current roster of general membership; document attendance at FYLL meetings; be custodian of corporate records; and perform other delegated duties as assigned by the Chairman or the Executive Board.
ARTICLE IX: EXECUTIVE COMMITTEE
Section 1. The Executive Committee shall consist of the elected officers of FYLL. The Executive Committee shall have general control over all FYLL affairs and report on all actions of its authority at the regularly scheduled board meetings. The Executive Committee shall uphold the rules, regulations and policies of NVYLL and levy fair and reasonable disciplinary action if necessary.
Section 2. The Executive Committee shall exercise the authority of the FYLL to investigate and make decisions on the conduct of members, players, and coaches and levy sanctions as deemed appropriate. If at any time the Executive Committee finds the conduct of any player, team, member of a coaching staff, or spectator to be detrimental or contrary to the best interest of FYLL, such individuals may be suspended or expelled from further participation in any FYLL activities, practices or games. Parent/guardian misconduct will result in suspension or expulsion of parent/guardian and player from FYLL, activities, practices, or games.
Section 3. All investigations of questionable conduct or violations of the FYLL rules, policies or codes of conduct shall be reported to the Executive Committee in writing within 48 hours of the incident. Reports may be e-mailed, faxed or mailed to the FYLL Executive Committee.
ARTICLE X: EXECUTIVE BOARD
Section 1. The Executive Board members shall consist of the officers of FYLL and the Directors of standing directorships. Each Executive Board member shall be entitled to one vote, in person or by written proxy, on all matters voted on by the Executive Board.
Section 2. A simple majority of fifty-one percent (51%) shall constitute a quorum for the transaction and approval of FYLL business.
Section 3. The duties of the Executive Board shall be: a. to transact necessary business in the intervals between the General Membership meetings and such other business as may be referred to it by FYLL, b. to approve the plans of work of the standing directorships, c. to present a report at the General Membership meetings of FYLL, d. to approve the proposed budget for FYLL and its directorships.
Section 4. Regular meeting of the Executive Board shall be held at least ten times during the fiscal year. A majority of the Executive Board shall constitute a quorum. Special meeting of the Executive board may be called by the Chairman or by a majority of the Board with seven days notice being given.
Section 5. Attendance at the monthly FYLL Board meetings is required for each Executive Board Member. Absence at three consecutive meetings shall result in dismissal from the Executive Board.
ARTICLE XI: STANDING DIRECTORSHIPS
Section 1. The following are established as standing directorships of FYLL: Director of Field Acquisitions and Field Scheduling, Director of Assets and Equipment, and Director of Team Development.
a. The Director of Field Acquisitions and Field Scheduling shall be responsible for acquiring and maintaining an adequate number of fields for the purpose of practice and play for all age groups; cultivating a positive relationship with the local Park and Field authorities; scheduling and coordinating practice and game fields; coordinating field scheduling and availability with the Commissioner of Boys/Girls; and have the game field ready for play on game day: goals with nets; cones at the corners; midline and penalty box; clock and horn in team area; balls on end lines; and a table and two chairs in the team area. At the end of game day, remove and store all of the items put in place for the day.
b. The Director of Assets and Equipment shall be responsible for purchasing, organizing, distributing and maintaining all FYLL assets and equipment to include uniforms, balls, goals, field lining equipment.
c. The Director of Team Development shall be responsible for organizing and implementing coach/player training and development; distributing coaches handbooks and NVYLL rules and guidelines to all coaches; coordinating recruitment, selection of coaches with the Executive Committee; providing guidance for team management and scheduling team photos.
Section 2. The Executive Board may create such standing directorships or special committees as it deems necessary to promote the purpose and carry out the responsibilities of FYLL. The term of each Director shall be two (2) fiscal years or until the selection of a successor.
Section 3. The Director of each Standing Directorship shall present a plan of work to the Executive Board for approval. No committee work shall be undertaken without consent or approval of the Executive Board.
Section 4. Directors shall relinquish to the Chairman, without delay, all records, procedure books, equipment, and other material pertaining to the directorship or committee at the end of the served term or when departing office.
ARTICLE XII: CONTRACTS, LOANS CHECKS AND DEPOSITS
Section 1. Fauquier Youth Lacrosse League may authorize any officer or officers, agent or agents, to enter into any contract or execute and deliver any instrument in the name or behalf of FYLL, and such authority may be general or confined to specific instances.
Section 2. No loans shall be contracted on behalf of FYLL and no evidence of indebtedness shall be issued in its name unless authorized by resolutions of the corporation. Such authority may be general or confined to specific instances.
Section 3. All checks, drafts, or other orders for the payment of money, notes, or other evidence of indebtedness issued in the name of FYLL, shall be signed by the Chairman or the Treasurer or other designated agents of FYLL. The Executive Committee must authorize all checks in excess of $500.
Section 4. All funds of FYLL shall be deposited from time to time to the credit of FYLL in such banks, trust companies or other depositories as FYLL or the Executive Committee may direct.
ARTICLE XIII: ACCOUNTING PROCEDURES
Section 1. A professional auditor or auditing committee shall be selected by the Executive Board prior to the end of the fiscal year. An auditing committee shall consist of no fewer than three members; and not one with signatory authority shall sit on the auditing committee.
Section 2. The Treasurer shall submit the books to the auditing committee or the professional auditor at the end of the fiscal year as prescribed in Article V, section 3. The audit report shall be submitted in writing to the Executive Board prior to finalization of the proposed budget for the upcoming year.
Section 3. The Executive Board, upon resignation of the Treasurer during a term, shall elect an auditing committee or professional auditor within one week of the resignation. The audit shall be performed with fiscal year auditing procedures and shall be completed within three weeks of resignation. This audit shall not be performed in lieu of the year end audit.
Section 4. The newly elected Treasurer shall not undertake any duties or responsibilities of that office until the audit is presented to and accepted by the Executive Board.
ARTICLES XIV: GENERAL PROVISIONS
Section 1. Players shall be organized into teams according to the eligibility rules and requirements set forth by NVYLL, of which FYLL is a member.
Section 2. The Executive Committee of FYLL has the authority to deny, suspend, revoke or expel membership as prescribed by Article IX. Violations of the Code of Conduct by parents, players, coaches or spectators set forth by FYLL and NVYLL rules, regulations, and bylaws shall result in disciplinary action by the Executive Committee.
Section 3. Appeals of decisions levied by the Executive Committee shall be made in writing to the Chairman within three working days from the date of transmission of the Executive Committee’s decisions. The decision rendered by the Executive Committee shall be considered final.
ARTICLE XV: PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern FYLL in all cases applicable and in which they are not in conflict with the Bylaws of Fauquier Youth Lacrosse.
ARTICLE XVI: DISSOLUTION
Section 1. In the event dissolution is desired, the Executive Committee shall adopt a resolution recommending this organization be dissolved and directing that the question of such dissolution be submitted for vote at a General Membership meeting. Written or printed notice stating that the purpose of such meeting is to consider the advisability of dissolving FYLL, shall be given to each member prior to the date of such meeting.
Section 2. Upon dissolution of Fauquier Youth Lacrosse League, assets shall be distributed for one or more purposes within the meaning of section 501 (c)(3) of the Internal Revenue Code, or the corresponding section of any future Federal tax code, or shall be distributed to the Federal government, or to a state or local government for public purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which FYLL is located, exclusively for such purposes and to such organizations as said court shall determine which are organized and operated for such purposes.
ARTICLE XVII: AMENDMENTS AND REVISIONS
Section 1. The Bylaws may be amended providing the proposed amendment is submitted in writing to the Chairman. A committee may be appointed to submit a revised set of Bylaws as a substitute for existing Bylaws, or to submit an amendment to current Bylaws.
Section 2. Bylaws shall be revised or amended at a General Membership meeting provided notice and a copy of the proposed Bylaw revisions or amendments are submitted to the General Membership at least fifteen (15) days prior to the meeting at which the revisions or amendments are to be voted upon. The proposed Bylaw revisions or amendments require two-thirds (2/3) vote of the members present at the General Membership meeting.
ARTICLE XVIII: APPROVAL OF BYLAWS
These proposed Bylaws of the Fauquier Youth Lacrosse League shall be approved by the existing interim Executive Board by majority vote. The finalized Bylaws will then be presented to the General Membership for final approval by majority vote, and immediate adoption.
Election of the Executive Board members will take place at the first General Membership meeting, scheduled for June, 2009. Until that time, the interim Executive Board will operate in accordance with the bylaws. At the June 2009 meeting, the entire Executive Board will be elected by majority vote of the members in attendance. In an attempt to limit disruption to turn over of Executive Board members, the initial term of the Girls Commissioner and the Treasurer will be for one year from the date of the election. From then on, the term of the Girls Commissioner and Treasurer will be for two years. The initial term of the Boys Commissioner, Treasurer and Chairman will be for two years.
These By-laws were approved by a majority of votes at the General Membership Meeting - February 12, 2009
